College fee management
College fee management software for structures, invoices and dues
Define what each programme pays, bill enrolled students against it, record what has been collected and see who still owes what — by programme, batch, section or semester — without rebuilding a spreadsheet every week.
What the fee module covers
NotifyHub College ERP keeps the fee register in the same system as your academic structure and student records. Fee structures are tied to a programme and an academic year (and to a semester where you need it), so the amount a student is billed follows from where they are enrolled.
Fees are billed against an enrollment, not a loose name in a sheet. That is why student records and enrollment and the academic structure come first: once a student is placed in a programme, batch and section, the right fee structure can be assigned and invoiced.
Payments are recorded by your fee staff as they are received — cash, UPI, bank transfer or cheque — and each one gets a receipt number that is unique within your college.
What you can do today
Fee categories
Tuition, laboratory, examination fee or any other heading your college bills under — created once and reused across structures.
Versioned fee structures
Line items by category for a programme and academic year, optionally per semester. Structures move from draft to active to archived, and can be cloned for the next year.
Student fee assignment
Assign the right structure to a student's enrollment so billing follows their programme and year.
Invoices with due dates
Raise invoices against assigned fees, filter them by status, programme, academic year or semester, and cancel an open invoice when needed.
Discounts with a reason
Apply a discount to an invoice with a recorded reason — merit, staff ward, economic, management or other.
Payments and receipt numbers
Record cash, UPI, bank-transfer and cheque payments manually. Each payment gets a receipt number unique to your college.
Outstanding and overdue dues
List students with dues and filter by programme, batch, section, semester or overdue status.
Finance summary
Outstanding amount, students with dues, amount collected this month, overdue invoices and students not yet enrolled.
A record of every fee action
Fee assignment, invoicing, cancellation, discounts and payments each leave an audit record you can go back to.
How fee collection runs in NotifyHub
- 01
Create fee categories
The headings your college bills under.
- 02
Build fee structures
Amounts per category for each programme and academic year.
- 03
Assign to enrolled students
Billing follows the student's enrollment.
- 04
Raise invoices
With due dates, and discounts where approved.
- 05
Record payments
Cash, UPI, bank transfer or cheque, each with a receipt number.
- 06
Track outstanding
See dues and overdue invoices by programme, batch, section or semester.
Who does what
- Accountant / fee staff
- Operate fee structures, invoices, discounts and payments.
- Principal / management
- See the fee position read-only, without editing financial records.
- Faculty
- No access to fees.
Not part of the product today
Fee remindersComing soon
Reminders for outstanding dues are on the College roadmap and are not yet live.
Online payment checkout
Students cannot pay online through NotifyHub. Payments, including UPI, are recorded by your staff.
Printable receipt documents
Each payment gets a receipt number; a printable receipt document is not generated.
Bulk fee operations
Fee assignment and invoice generation are done per student enrollment today.
FAQ
Fee management: questions colleges ask
- Can we record UPI payments?
- Yes. Your fee staff record a UPI payment against the invoice when it is received, and it gets a receipt number. NotifyHub does not collect online payments itself.
- Can fee structures differ by semester?
- Yes. A fee structure belongs to a programme and an academic year, and can optionally be tied to a semester number.
- Can we give discounts?
- Yes. A discount can be applied to an invoice with a recorded reason: merit, staff ward, economic, management or other.
- Can the principal see collections without editing them?
- Yes. Access is role-based. The principal role is read-only on fees; accountants and fee staff operate them.
- Does NotifyHub send fee reminders?
- Not yet. Fee reminders are on the College roadmap and are labelled as upcoming everywhere on this site.
More of NotifyHub College ERP
- College Student Management SystemStudent management for colleges in India: student records, enrollment into programme, batch and section, and Excel or CSV import with column mapping.
- College Academic Management SoftwareSet up academic years, departments, UG and PG programmes, courses, batches, sections and semesters — the structure your college's records and fees run on.
- College ERP software overview Academic setup Student records Fee collections
Book a demo
Ready to simplify college administration?
See how NotifyHub College ERP can fit into your college's day-to-day operations. We will walk you through academic setup, student import and fee collections using your kind of structure.
- Phone
- +91 81438 38585
Talk to us directly, Mon–Sat.
- support@notifyhub.in
We usually reply the same working day.
Suitable for
- Degree colleges
- Arts & science colleges
- Engineering colleges
- Professional colleges
- Other higher-education institutions